Revision Maintenance/Custom Sequencing

TIMS3 provides the ability to define custom sequences for revision numbering. You may wish to limit the list of allowable revision names to a short list, or to define an alternative revision sequence naming convention that meets your company's particular needs.

To set the maximum number of revisions and revision Prefix and suffix the TIMS3 Administrator must open the Site Settings option in Project Navigator and open the Settings tab. In the below settings the system would limit users to a maximum of 5 revisions and rename revised documents from "filename.ext" to "filename(03).ext" format.

To access the Revision Maintenance feature, go to the Maintenance item on the Revisions menu on the Project Navigator main form.

The Revision maintenance form shows five columns, explained here:

• Fixed Sequence:

  • This is the default ordering for the revision names. If no custom ordering is defined, TIMS3 will increment revision names according to this list.
• Revision Name:
  • This is a predefined list, consisting of all 1061 allowable 2-character revision names.
• Revision Use:
  • This field indicates whether or not a particular revision name will be used in TIMS3. If, for example, you wish to disallow the use of revision names containing the letter 'I' so as to prevent confusion with the number '1', you can do this here.
• Custom Sequence:
  • TIMS3 will retrieve the next available revision name in the following manner: First, it will look for the document's current revision in the full revision name list. If it is not found, (that is, if it's empty), it will look for the first revision name with a custom sequence. Failing that, it will look for the first fixed sequence value.
    
  • If the current revision is found, and it has been assigned a custom sequence number, TIMS3 will look for the next highest custom sequence entry, and use that revision name.
    
  • Use this column to define your custom revision sequence.
• Modified:
  • Indicates whether or not this entry has been changed since the last update.

In the picture above, a custom sequence has been defined that starts at '05', and decrements down to '01'.

You can change the sort order of any of the columns displayed on the revision maintenance form by right-clicking in any of the columns you wish to sort.

A popup menu will appear prompting you to choose an ascending or descending sort.