A set of keywords may be associated with a document that can be used for reference purposes. This allows you to easily locate the document. For example, these keywords may be equipment codes for items described in the document. Therefore, if you need to review all documents related to a particular piece of equipment, you would perform a keyword search based on the equipment code (see section Document Searching Index). The user would then see a listing of documents that are associated with that piece of equipment.
The Index tab in the document details section allows you to define the keywords and to associate them to documents in the TIMS3 database. To add index keywords to a document, you must have the document record displayed on your screen in the edit mode. You can enter the new keyword or combination of keywords at the bottom of the Window.
Instead of entering new index keywords, you may select existing keywords by clicking on the list icon.
The above example shows "Valves" and "AV029232" entered in index levels 1 and 2 respectively. After you click the "Add" button, you will see two new index records listed for the document. The first record has the Level 1 index alone, with the second record showing both the Level 1 and Level 2 indexes. This is done to properly manage the hierarchy of indexes across all levels, and to allow the searching for documents based on Level 1 keywords.
To remove existing indexes from a document, you again need to be have the document record on the screen in edit mode. Highlight the index or combination of indexes that you want to delete by clicking on the block to the left of the record. Then press the "Delete" key on your keypad, and after you have confirmed the operation, the association between the keywords and the document will be removed.